Financial Aid for Graduate Students

Return to: Graduate and Professional Education  

Graduate students at USC benefit from federal financial aid programs administered by the Financial Aid Office and from scholarships, fellowships and assistantships administered by the Graduate School, the Office of the Provost, and various academic departments. Several federal agencies and private foundations offer support for students engaged in research in specific fields of study. In addition, many corporations provide fellowships or tuition reimbursements for their employees. USC also offers an interest-free monthly payment plan and participates in long-term loan programs. Students may apply for one or more kinds of aid, depending on eligibility.

Although international students are not eligible for federal financial aid, they may be eligible for scholarships, fellowships and graduate assistantships offered by their schools or departments. International students should contact their departments directly for information about existing opportunities. International students may also be eligible for private educational loans.

The Financial Aid Office may change these policies at any time to ensure continued compliance with changes in federal and state regulations governing student financial aid. As a result, students must refer to the current catalogue regulations. Unlike degree requirements, changes in regulations, policies and procedures are immediate and supersede those in any prior catalogue.

Financial Support for Graduate Students

Prospective and continuing students seeking financial support will find opportunities to fund their graduate study through individual schools and departments, as well as through the Graduate School. In general, graduate fellowships and assistantships are offered only to students pursuing the PhD degree.

Acceptance of Offers of Financial Assistance

USC subscribes to the following resolution of the Council of Graduate Schools in the United States regarding deadlines and acceptance of offers for graduate scholars, fellows, trainees and assistants:

Acceptance of an offer of financial assistance (such as graduate scholarship, fellowship, traineeship or assistantship) for the next academic year by an actual or prospective graduate student completes an agreement that both the student and the university are expected to honor. In those instances in which the student accepts the offer before April 15, and subsequently desires to withdraw, the student may submit in writing a resignation of the appointment at any time through April 15. An acceptance given or left in force after April 15, however, commits the student to not accept another offer without first obtaining written release from the institution to which a commitment has been made. Similarly, an offer by an institution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer.

Teaching and Research Assistantships, and Graduate Assistant Lectureships

Teaching and research assistantships and graduate assistant lectureships are awarded each year by departments and programs of the university to PhD students on the basis of scholastic accomplishment, academic promise and competence. They fall under the jurisdiction of the Graduate School. Procedures and practices can be found in The Handbook for Teaching Assistants, Research Assistants, and Graduate Assistant Lecturers on the Graduate School website. Only students making good progress to the degree with an overall GPA of at least 3.0 on all units attempted at USC, acceptable TOEFL or IELTS scores, and who are regularly enrolled in USC graduate degree programs are eligible for appointment as teaching and research assistants and graduate assistant lecturers and may be offered a semester-by-semester appointment up to a maximum of one year at a time. All teaching and research assistants and graduate assistant lecturers are under direct and assigned supervision of regular faculty members and report regularly on the conduct and performance of their responsibilities to the supervising faculty. Assistant lecturers may be appointed only with the approval of the dean of the school in which the student is earning the degree.

The first responsibility of graduate students is to their research and studies. For this reason, during the academic year, from the end of August through mid-May, students with Graduate Assistantships, including Teaching and Research Assistantships, cannot exceed 20 hours per week. PhD students with a fellowship are expected to commit 20 hours per week to their research and studies. 

PhD students receiving graduate assistantships or fellowships may not undertake employment or other time-consuming commitments during the academic year, from the end of August through mid-May.

The Handbook for Teaching Assistants, Research Assistants, and Graduate Assistant Lecturers can be found at graduateschool.usc.edu/current-students/guidelines-and-forms.

Application Procedures and Eligibility Requirements for Federal Financial Aid

Detailed information, application procedures and deadlines for federal financial aid are available online at financialaid.usc.edu. To be eligible for federal financial aid programs, students must be U.S. citizens, permanent residents or other eligible non-citizens; have a valid Social Security number; meet Selective Service registration requirements; enroll at least half-time; meet Satisfactory Academic Progress requirements; and meet all other eligibility requirements. Enrollment status will be calculated based only on those courses that are required for, or that can be applied as an eligible elective credit toward, a student’s degree or certificate program. Students must also complete all application requirements by the relevant deadline(s). With certain exceptions, as noted below, students must be enrolled in a degree-seeking program or eligible certificate program at USC to be eligible for federal financial aid.

Federal Work-Study

The Federal Work-Study program enables eligible students to earn funds through employment either on campus or with an approved off-campus employer. Only full-time (enrolled in 8 or more units), on-campus students with high financial need who meet all application deadlines are considered for this program.

Federal Loans

Direct Unsubsidized Loans are available to eligible students. Interest accrues from the date of disbursement. Repayment begins six months after students graduate, withdraw or drop below half-time status.

Direct Graduate PLUS Loans are available to students who meet the credit criteria established by the U.S. Department of Education. Students who do not meet the credit criteria may apply with an endorser (co-borrower) who does. There is no grace period on the Direct Graduate PLUS Loan. Repayment begins the day after the loan is fully disbursed; however, students can defer repayment while enrolled in school at least half time, and for an additional six months after they graduate or drop below half-time status.*

The Health Professions Student Loan program provides funds to students in pharmacy and dentistry. The federal government pays the interest while students are in school. Repayment begins 12 months after they graduate or drop below half-time status.*

Once a student has reached aggregate maximum limits for Federal Direct Loans, USC may refuse to originate federal loans or may reduce eligibility for federal loans on a case-by-case basis.

For details about federal loan programs and application requirements, visit financialaid.usc.edu/loans.

^*Enrollment status will be calculated based only on those courses that are required for, or that can be applied as an eligible elective credit toward, a student’s degree or certificate program.

Private Financing Programs

Private financing programs are available to help students meet the costs of education by providing long-term financing options. Students should exhaust all federal Title IV assistance available, including the Direct Unsubsidized Loan and the Direct Graduate PLUS Loan, before considering a private student loan program. The repayment terms of federal programs may be more favorable than the terms of private loan programs. Federal student loans are required by law to provide a range of flexible repayment options, including but not limited to, income-based repayment and income-contingent repayment plans, and loan forgiveness benefits, which other student loans are not required to provide. Direct Loans are available to students regardless of income.

Teacher Education Assistance for College and Higher Education (TEACH) Grant

USC does not participate in the TEACH program.

Financial Aid for Enrollment in a Progressive Degree Program

The Financial Aid Office determines aid eligibility based on a student’s class level. For information on how specific types of aid may be affected by class level refer to financialaid.usc.edu/general/special-programs/progressive-degrees.html.

Class Level Determination for Progressive Degree Programs

While classified as undergraduates, students are assessed the undergraduate tuition rate, and their enrollment status and financial aid eligibility are determined by undergraduate standards.

While classified as graduate students, students are assessed the graduate tuition rate, and their enrollment status and financial aid eligibility are determined by graduate standards.

A progressive degree student transitions from undergraduate to graduate class level as soon as any one of the following conditions is met:

1. The bachelor’s degree is conferred; or
2. The student is awarded a graduate research or teaching assistantship as contracted through the academic department and the Graduate School; or
3. The student earns a total of 144 units.*

* Due to the higher number of unit requirements for the Bachelor of Architecture degree, students pursuing the five-year program will have a 176-unit limit. Except in the case of unapplied transfer units as described below, no other exceptions to the 144-unit limit will be made.

Bachelor’s Degree Conferred

The Office of Academic Records and Registrar determines when a student has completed their bachelor’s degree and manages the process of posting degrees to a student’s record. Students wishing to change the degree date from that indicated on their STARS Report should request an updated degree term from the Registrar One Stop Center at onestop@usc.edu. Students may also update their expected graduation date at my.usc.edu.

Graduate Research/Teaching Assistantship

Research and teaching assistantships are allocated by the student’s academic department and the Graduate School and are exclusively available to graduate students. A progressive-degree student who is awarded a research or teaching assistantship will be reclassified as graduate student beginning the semester they first receive the award. 

The 144-Unit Limit

Assuming one of the other two conditions have not already been met, a progressive degree student is classified as an undergraduate up to and including the semester they earn a total of 144 units. 

All units earned at USC, from both undergraduate- and graduate-level course work, will be counted toward the 144-unit limit. Any and all units earned during summer semesters will be counted, as well as units earned during semesters that were not funded with financial aid.

All transfer units, including units accepted from Advanced Placement and International Baccalaureate exams, will also be counted toward the 144-unit limit. Requirements that were met by transfer courses cannot be substituted by subsequently taken USC courses, and USC will not delete or discount accepted transfer course work from the transcript.

Transfer course work determined not to be applicable toward subject-specific requirements, e.g., General Education and major requirements, nor applicable as “free” electives toward the bachelor’s degree program’s minimum unit requirement, may increase the unit limit above the standard 144. This determination is based on the student’s major(s) at the time of admission to the progressive degree program. Any subsequent change of major or addition of a major may change how transfer units are applied toward subject-specific requirements and free electives, and the unit limit may increase or decrease accordingly. However, the applicability of transfer units is determined from objective transcript data and is therefore not open to appeal. 

Class level is determined dynamically based on currently available data in the student transcript. Any changes, updates or corrections to a student’s transcript that alter the total number of units earned will affect progress toward the unit limit and class level transition.

Financial Aid for Enrollment in a Certificate Program

Students enrolled at least half time in a graduate certificate program may be eligible for the Direct Unsubsidized Loan and Direct Graduate PLUS Loan if the program has been determined to be eligible for federal financial aid. Contact your academic department or program or the Financial Aid Office for information about whether your program qualifies for financial aid.

Financial Aid for Limited Status Enrollment

Students not admitted to a degree-seeking program or eligible certificate program at USC but enroll as limited-status students are not eligible for federal financial aid, unless they meet the exception noted in the Preparatory Course Work section. Students who have completed their degree or certificate programs, but continue to enroll, will be considered limited-status students and are thereby ineligible for financial aid.

Financial Aid Consortium Agreements

Students admitted to degree-seeking or eligible certificate programs at USC who enroll in course work at another eligible “host” institution, where the course work has been pre-approved as transferable for credit toward their USC degrees or certificates, may have those courses considered in USC’s determination of their eligibility for limited federal financial aid. The student’s total USC and/or non-USC enrollment must be at least half-time and a Financial Aid Consortium Agreement must be completed prior to the semester or semesters the student enrolls at the host institution. Financial Aid Consortium Agreements are contingent upon the host school agreeing to participate.

Financial Aid Consortium Agreements are not available for students participating in the Postbaccalaureate Premedical Program. 

For more information, visit financialaid.usc.edu/consortium-agreements.

Financial Aid for Students Enrolled in Undergraduate Course Work for Admission to Graduate Degree

Students enrolled at least half-time in undergraduate courses required for admission to a graduate degree program may be eligible for limited Direct Loan funds. At this time, the only such program that USC offers is the Postbaccalaureate Premedical Program. For more information, visit financialaid.usc.edu/general/special-programs/postbaccalaureate-premedical-program.

Withdrawal Implications for Recipients of Financial Aid

During the Drop/Add Period

During the university’s published drop/add period, students who drop or reduce their enrollment may be eligible for a 100 percent refund of tuition for classes dropped.

Financial aid recipients must immediately notify the Financial Aid Office in writing when a drop from one or more classes during the drop/add period results in an enrollment status different from the enrollment status on which their current financial aid eligibility was based. The same applies if one or more classes are canceled.

The Financial Aid Office will review the student’s new enrollment and, if appropriate, revise the student’s eligibility based on the new enrollment status.

If a financial aid recipient drops from all classes or drops to less than half-time status during the drop/add period, all financial aid awards must be returned to their respective programs. Students who drop from all classes or drop to less than half-time status during the drop/add period are considered never to have established eligibility for financial aid. If the student was given financial aid funds for other expenses, they will be expected to return those funds to the university.

After the Drop/Add Period

Students who are recipients of Title IV federal student aid are also covered by federal Return of Title IV Funds (R2T4) regulations. Title IV federal student aid is awarded to a student under the assumption that the student will attend for the entire period for which the assistance is provided and thereby “earn” the award. When a student ceases academic attendance prior to the end of that period, the student may no longer be eligible for the full amount of federal funds that the student was originally scheduled to receive.

If a Title IV aid recipient withdraws from all classes on or before the session is 60 percent complete, based on their last date of attendance, federal policy requires that any “unearned” Title IV federal financial aid be returned to the U.S. Treasury, even if the student is not entitled to a refund of tuition.

A student is required to immediately notify the Registrar when the student stops attending classes. If the student fails to notify the Registrar’s Office, it is possible that the 50 percent point in the term will be used to determine the student’s last date of attendance, in accordance with federal regulations. If a student withdraws from all classes*, the Financial Aid Office will determine if that student’s period of attendance resulted in the earning of all federal financial aid awarded for that term. If it is determined that not all the scheduled federal aid has in fact been earned, then the Financial Aid Office will calculate the amount to be returned to the federal financial aid programs. The Financial Aid Office will bill the student via the student’s university account for the amount to be returned. It is the student’s responsibility to contact the Cashier’s Office to settle the bill.

*Note to students in modular programs: In a modular program, one or more of the student’s enrolled courses do not span the length of the entire semester. Students in modular courses who withdraw from one or more courses, but are still registered for future courses within the term, will be required to confirm their future enrollment plans. For students who fail to confirm or fail to re-enroll, the Financial Aid Office will determine whether you have completed module(s) that contain 49 percent or more of the number of days in the payment period. If you have completed 49 percent or more, you are not considered to have withdrawn for R2T4 purposes. If you have completed less than 49 percent, the Financial Aid Office will calculate the portion of your financial aid that has been earned based on your latest date of attendance. Refunds to the U.S. Treasury may be required.

Additional Responsibilities of Students Who Withdraw

Any time a student withdraws from one or more courses, the student should consider the potential effect on their Satisfactory Academic Progress (SAP) status. Please review the SAP section for more information about SAP requirements.

Whenever a student’s enrollment drops to less than half time or the student withdraws completely, or if a student takes a leave of absence, the student must notify the lender, holder or servicer of any loans. Student borrowers of federal or university loans must also satisfy exit loan counseling requirements at studentaid.gov.

It is also the student’s responsibility upon withdrawal from all classes to notify the Student Financial Services Office, the Housing Services Office, the Transportation Services Office and/or the USCard Office, if the student has charges from these offices on their student account. Students who have withdrawn from studies may be entitled to a prorated cancellation of charges from these offices.

Leave of Absence

Financial aid recipients considering a leave of absence should be aware of the financial aid implications. Although obtaining an approved leave of absence from their programs does allow students to re-enroll in the university without formal re-admission, it does not allow them to avoid Return to Title IV calculations or defer their loan repayment. The university reports student enrollment to the National Student Clearinghouse throughout the academic year. Lenders and federal loan service agencies subsequently query this database to determine if a student has maintained continuous half-time or greater enrollment.

Student Loan Repayment

If students are on a leave of absence from the university, their lender or federal loan service agency will move their loan from an “in-school” status to a grace or repayment status as required. While on a leave of absence, students may be able to postpone repayment by obtaining a deferment or forbearance from their loan servicer(s) as a result of unemployment or economic hardship. Students should contact their loan servicer(s) for more information about loan repayment. Students may review their federal loan history and determine their loan service agencies by visiting the Federal Student Aid website at studentaid.gov. Once they re-enroll at a half-time or greater basis, they may be able to request deferment for “in-school” status.

Tuition Refund Insurance Plan

To complement its own refund policy, the university makes available to students Tuition Refund Insurance, an insurance policy designed to protect the investment students and their families make in education. The Financial Aid Office strongly encourages all financial aid recipients to take advantage of this plan. If a student formally withdraws from all classes after the end of the drop/add period and they are covered by Tuition Refund Insurance, the student may receive:

• A credit to the student account equal to 85 percent of charges for tuition and mandatory fees, if the withdrawal is the result of a documented injury, sickness, or psychological or emotional condition (as defined in the DSM-IV manual).   

The Tuition Refund Insurance credit will be applied first to any outstanding charges on the student’s university account, including any charges resulting from the he return of Title IV federal student aid. Recipients of university and/or federal financial aid will then receive a cash refund equal to the amount of cash payments made toward tuition and fees for the term, plus any loan disbursements for the term still on the account (after all returns of Title IV aid have been made in accordance with federal policies, if applicable). The remainder of the insurance credit will be used to repay university financial aid grant or scholarship programs.

Brochures about Tuition Refund Insurance requirements and claim forms are available in the Cashier’s Office and the Registrar’s Office. All questions about the insurance plan should be directed to these offices.

Notes on Federal Policy

Title IV Federal Student Aid

Students are considered recipients of Title IV federal student aid if they have received funds from one or more of the following programs to meet educational expenses for the semester in question: Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Direct Loans (Subsidized or Unsubsidized), or Direct Graduate or Parent PLUS Loans.

FAFSA and Verification

The deadline for receipt of a 2024-25 FAFSA by the Department of Education is June 30, 2025. To receive financial aid funds a complete valid FAFSA must be received at USC by the last day of the student’s 2024-25 enrollment.

Financial aid applicants selected for verification are required to submit documentation before any financial aid funds will be awarded or disbursed. The deadline to submit verification documentation is 20 days after the student’s last date of enrollment for 2024-25, or September 1, 2025, whichever is earlier. USC will continue to accept verification documentation until this date.

Applicants are notified of any changes to their financial aid eligibility on their Financial Aid Summary and Tasks (FAST) portal. The FAST portal also indicates any outstanding documentation or tasks that need to be completed for aid to be processed or disbursed.

Period of Enrollment

At USC, the periods of enrollment are generally measured using the session(s) in which the student enrolled on a semester basis, starting on the first day of classes and ending on the final day of examinations for a given term. For purposes of Title IV federal student aid, any scheduled break of five or more days will not be included in the measurement of the enrollment period. For programs offered in modules (sessions that do not span the entire length of the semester), breaks of more than five days between modules will not be included in the measurement of the enrollment period.

Measurement of Earned Title IV Federal Student Aid

When a student withdraws from all classes, or withdraws from one or more classes while attending a modular program, the Financial Aid Office will calculate the percentage of earned Title IV federal student aid using the date of withdrawal. The earnings calculation is based on the number of days of enrollment, up to and including the day of withdrawal, divided by the total number of days in the enrollment period. In most cases, when a total withdrawal is determined to occur on or before the 60 percent point in a semester, some federal aid will need to be returned.

Return of Title IV Federal Student Aid

To satisfy federal regulation, returns to Title IV financial aid programs must be made in the following order:

• Direct Unsubsidized Loans
• Direct Graduate PLUS Loans
• Other Title IV Federal Programs

Financial Aid Policy Regarding Falsification of Financial Aid Information

The types of information covered by this policy include all documents and information submitted to apply for and/or receive need-based financial aid, scholarships, federal student and parent loans, and private financing funds. These documents and information include, but are not limited to, the following:

The integrity of the documents and the honesty of the information presented through them are critical to the financial aid process. Students should be aware that they will be held responsible for the integrity of any financial aid information submitted either by them or on their behalf.

If the university determines that a student or parent has provided falsified information, or has submitted forged documents or signatures, the following steps may be taken without prior notification to the student or parent:

1. An incident report will be filed with the Office of Community Expectations following procedures outlined in the student handbook. Pending resolution of the report, the Financial Aid Office may restrict the distribution of any further aid to the accused student. 
2. If the Financial Aid Office or the student conduct review process finds that a violation has occurred, the consequences may include, but are not limited to, the following:

• The student will be required to make full restitution of any and all federal, state, private and/or university scholarship, grant, loan or work funds to which they were not entitled.
• Until full restitution is made, all federal, state and university funds will be withheld from the student, including all funds disbursed in past or in current terms.
• No arrangements will be made with the Cashier’s Office or Collections Office on the student’s behalf to settle their account. The student will be responsible for all charges incurred on the student’s account because of the loss of federal, state or institutional financial aid funds.
• If the student is determined to be ineligible for financial aid because of a basic eligibility criterion, no further federal, state or university funds will be provided to the student in any future terms of enrollment at the university.
• The student may be ineligible for future participation in some or all financial aid programs for a minimum of one year or longer. In some cases, the student will not be eligible to receive funds from that program in any future terms of enrollment at the university.
• The student will not receive funds to replace those lost because they are considered ineligible due to dishonesty.

3. In addition to any consequences directly related to the student’s financial aid, the student may be referred to the Office of Community Expectations for disciplinary action.
4. As required by federal and state law, the USC Financial Aid Office will report any infraction to the appropriate office or agency. These include, but are not limited to, the U.S. Department of Education Office of the Inspector General, state agencies or other entities that may take whatever action is required by federal and state law. In this report, the Financial Aid Office will describe in detail the incident, the response from the Financial Aid Office and any additional actions taken by or pending with the university.

Satisfactory Academic Progress (SAP) Policy

Purpose of SAP Regulations

To be eligible for federal financial aid, graduate and professional students are required by the U.S. Department of Education (34 CFR 668.34) to maintain Satisfactory Academic Progress toward their program objectives. USC has established this SAP policy to ensure student success and accountability and to promote timely advancement toward program objectives.

The following guidelines provide academic progress criteria for all graduate and professional students receiving financial aid at USC. These guidelines are based on reasonable expectations of academic progress toward a program objective and should not be a hindrance to any student in good academic standing.

Table 1
Programs Subject to Financial Aid SAP Policy

Table 2
Programs Not Subject to Financial Aid SAP Policy

*Recipients of these awards should contact the awarding agencies/departments for rules governing award retention.

Definition of Graduate SAP

To be eligible for financial aid as identified above, a graduate student must maintain SAP as defined by all of the following three criteria:

• Grade Point Average (GPA): You must meet a minimum cumulative GPA each enrolled semester
• Pace of Progression: You must successfully complete a minimum of 67 percent of all cumulative attempted* units each enrolled semester. This Pace of Progression ensures completion of the degree within the Maximum Time Frame.
• Maximum Time Frame: You must complete your degree within a specified amount of time. The Maximum Time Frame is based on the published length and unit requirements for your degree program(s). You will be eligible for the maximum attempted units or the maximum SAP semesters, whichever comes first.

If you do not meet the Pace of Progression or GPA requirements, or if you have reached the Maximum Time Frame, you will be ineligible for further financial aid without an approved, written SAP Appeal.

The Financial Aid Office will never increase the Maximum Time Frame past 150 percent of the published degree requirements. As soon as a student is mathematically incapable of completing a degree program within 150 percent of the published requirements, the student will be ineligible for financial aid from that point forward.

Grade Point Average (GPA) Requirement

Graduate and professional students must maintain a minimum cumulative GPA of 3.0. In some cases, the University Committee on Curriculum has approved different GPA requirements for professional schools including but not limited to the programs in the following table. To confirm your own program’s specific GPA requirements, please inquire with your academic department.

Table 3
Exceptional Grade Point Average Requirements for Graduate/Professional Programs

Students with No Graduate GPA

Students enrolled in progressive degree programs who are currently classified as undergraduate students (see the Financial Aid for Enrollment in a Progressive Degree Program section above) must maintain a minimum cumulative undergraduate GPA of 2.0. Progressive Degree students who are currently classified as graduate students must maintain a minimum cumulative graduate GPA of 3.0, or the exceptional minimum cumulative GPA respective to their graduate program as listed above.

Students who have no GPA because all their course work has been taken as Credit (C)/No Credit (NC) or Pass (P)/No Pass (NP) are considered to have a sufficient GPA as long as they have no grades of NC or NP. A grade of In Progress (IP) is also considered a passing grade.

Refer to Tables 4 and 5 to understand how specific grades and course types affect students’ cumulative grade point averages:

Table 4
Impact of Grades on Graduate Cumulative SAP GPA

Table 5
Impact of Course Type on Graduate Cumulative GPA

For more information about grading policy, visit the USC Department of Grades on the Registrar’s website at usc.edu/grades.

Pace of Progression Requirement

Graduate and professional students must successfully complete a minimum of 67 percent of all cumulative attempted units each enrolled semester. This Pace of Progression ensures completion of the degree within the Maximum Time Frame.

Pace of Progression is calculated by dividing the cumulative number of units the student has successfully completed by the cumulative number of units the student has attempted.

For the purposes of Pace of Progression and Maximum Time Frame, “attempted units” includes most types of course work in which you are enrolled past the course’s deadline to drop and receive a tuition refund. After this deadline, “dropped” course work is considered withdrawn units attempted for the purposes of SAP, even if the withdrawal does not result in a “W” mark on your transcript. To verify your course session’s deadline to drop for a tuition refund, please refer to the USC Schedule of Classes at classes.usc.edu.

Courses that are successfully petitioned for deletion through the Office of Academic Records and Registrar will be considered neither attempted nor completed for the purposes of Pace of Progression and Maximum Time Frame.

Review Tables 6 and 7 to understand how grades and course types will affect the Pace of Progression calculation:

Table 6
Impact of Grades on Pace of Progression and Maximum Time Frame

Table 7
Impact of Course Type on Pace of Progression and Maximum Time Frame

Maximum Time Frame Requirement

Students must complete their program objective within a specified amount of time. The time frame will depend on the student’s enrollment status and educational objective. Students will be eligible for the maximum attempted units or the maximum SAP semesters, whichever comes first.

Changing Graduate Programs of Study at USC

If you successfully finished a previous program of study, that course work will not affect the maximum unit and semester allowances for your new program of study.

However, if your course work can also be applied to the new program of study, it will be counted as prematriculation units and will reduce your maximum unit and semester allowances for the new program of study.

Any previous course work you completed at USC as part of an unfinished program of study will reduce your maximum unit and semester allowances for the new program of study.

SAP Semesters for Doctoral Students

Each semester in which a doctoral student attempts 6 or more units, or attempts a full-time exception course as defined below, is counted as a full (1.0) SAP semester. Each semester in which a doctoral student attempts 3 to 5 units is counted as a half (0.5) SAP semester. Semesters in which a doctoral student attempts fewer than 3 units that are not full-time exception courses are not counted as SAP semesters.

SAP Semesters for Master’s Degree and Graduate Certificate Students

Each semester in which a master’s degree or a graduate certificate student attempts 8 or more units, or attempts a full-time exception course as defined below, is counted as a full (1.0) SAP semester. Each semester in which a master’s degree or eligible graduate certificate student attempts 4 to 7.5 units is counted as a half (0.5) SAP semester. Semesters in which a master’s degree or a graduate certificate student attempts fewer than 4 units that are not full-time exception courses are not counted as SAP semesters.

Full-Time Exception Courses

Other than the number of units attempted, there are additional circumstances that confer full-time enrollment status. These include enrollment in thesis or dissertation courses, courses with a prefix of 594, 694, 791, 794, 800 or 810 as well as other courses and programs as determined by the Office of Academic Records and Registrar. Any semester in which a student attempts a full-time exception course will be counted as 1.0 SAP semester, regardless of the number of units enrolled or concurrent course work.

Maximum Unit Allowance

Students pursuing graduate and professional degrees and eligible graduate certificates can apply for financial aid for up to the maximum number of units of course work required for the particular program of study, plus the equivalent units for one full-time semester course load (see Table 8). Due to program length, this allowance may not apply to some graduate certificate programs if it causes the Maximum Unit Allowance to exceed 150 percent of the program’s published unit requirements. 

Table 8
Full-Time Course Load for Determining Maximum SAP Units and Semesters

Maximum Semester Allowance

To determine the maximum number of full-time semesters of aid available for a graduate or professional program of study, divide the number of units required for the particular program by the full-time semester course load for that program according to Table 8. Due to program length, this allowance may not apply to some graduate certificate programs if it causes the Maximum Semester Allowance to exceed 150 percent of the program’s published time frame.

After rounding up to the nearest whole number, add one additional full-time semester to determine the maximum allowed for the program.

The USC Catalogue specifies a maximum time frame for some doctoral programs. In such cases, maximum SAP semesters will be based on the catalogue rather than the calculation above.

Review the examples to understand how the maximum SAP units and semesters are calculated.

Example 1
Maximum SAP Semester and Unit Calculation for a Doctoral Degree

A doctoral program that requires 60 units for graduation:
Maximum SAP Semesters = 60 units/6 units+ 1 full-time semester
Maximum SAP Semesters = 10 + 1 full-time semester
Maximum SAP Semesters = 11 full-time semesters

Example 2
Maximum SAP Semester and Unit Calculation for a Master’s Degree or Graduate Certificate

A master’s or graduate certificate program that requires 28 units for graduation:
Maximum SAP Semesters = 28 units/8 units + 1 full-time semester
Maximum SAP Semesters = 4* + 1 full-time semester
Maximum SAP Semesters = 5 full-time semesters

^*Rounded up from 3.5

How and When Satisfactory Academic Progress is Monitored

The Financial Aid Office evaluates the three SAP criteria for graduate and professional financial aid applicants annually. The evaluation will occur after the end of the summer semester when the summer has been considered part of the prior academic year for financial aid purposes. Students who do not enroll in summer courses or whose summer is considered part of the upcoming academic year will be monitored at the end of the spring semester.

When a full-time graduate student can be expected to complete a program of study within one academic year (two semesters or fewer), the Financial Aid Office will evaluate SAP at the end of every enrolled semester. These programs generally include, but are not limited to, graduate certificate programs that can be completed in 16 units. Certain master’s degree programs that require more than 16 units, but are designed to be completed within one academic year (two semesters), will also be evaluated after each enrolled semester.

Potential Delay of Disbursements Due to Monitoring of Satisfactory Academic Progress

Financial aid may not be disbursed to a student’s account until SAP has been evaluated. The Financial Aid Office cannot complete the SAP evaluation until prior semester grades have been officially posted by the Office of Academic Records and Registrar. An otherwise eligible student may experience a delayed financial aid disbursement if grades are not made official before the beginning of the subsequent semester. No exceptions can be made to this process.

Notification of Satisfactory Academic Progress Status

Students who have successfully met SAP requirements will not receive an SAP notification. The Financial Aid Office will notify any student who does not meet SAP requirements via email at the student’s USC email address. Students who are notified that they are SAP ineligible for financial aid should consult their academic advisers.

Failure to Maintain Satisfactory Academic Progress

There are no financial aid SAP Warning Periods for graduate/professional students who are evaluated annually.

Students who fail to meet GPA or Pace of Progression standards or who have reached the Maximum Time Frame will be ineligible for financial aid without an approved, written SAP Appeal. The Financial Aid Office will never increase the Maximum Time Frame past 150 percent of the published requirements for one undergraduate degree program. As soon as a student is mathematically incapable of completing a degree program within 150 percent of the published requirements, the student will be ineligible for financial aid from that point forward.

Regaining Financial Aid Eligibility

Regaining Financial Aid Eligibility with a Grade Change

Students who have lost financial aid eligibility as a result of insufficient GPA or Pace of Progression can be reinstated by a grade change if the grade change allows them to complete sufficient units and/or improve their GPA to meet stated requirements. The student must notify the Financial Aid Office in writing that the grade has been changed and requirements have been met.

Financial aid cannot be reinstated retroactively. If the grade change will take more than one semester to complete, it may be more expeditious to reinstate eligibility with an approved, written SAP Appeal.

Regaining Financial Aid Eligibility with an SAP Appeal for Maximum Time Frame

Students who need additional time to complete their degrees must meet with their academic adviser to complete an SAP Appeal form. Students must also update their expected graduation date with the Office of Degree Progress. The Financial Aid Office may increase the maximum time frame for students who have changed programs, are adding a program or have experienced a one-time extenuating circumstance such as illness or injury that has since been resolved. However, the Financial Aid Office will not approve any appeal when the additional time required for completing the program objective extends beyond 150 percent of the published requirements. 

Regaining Financial Aid Eligibility with an SAP Appeal for GPA and/or Pace of Progression

Students who are not meeting Satisfactory Academic Progress GPA and/or Pace of Progression requirements may appeal to have their financial aid eligibility reinstated on a semester-by-semester basis. Students must meet with their academic adviser to complete an SAP Appeal Form. The following conditions can be considered in your appeal: extended illness, one-time extenuating circumstances that have since been resolved, and enrollment limitations due to academic advisement.

SAP Appeal Form and Letter

The student and adviser must submit a Satisfactory Academic Progress appeal form with complete supporting documentation to the Financial Aid Office. The SAP Appeal form must contain the specific academic plan for the student that the adviser has approved. For the appeal to be approved, the academic plan must lead to graduation within 150 percent of the published time frame and unit requirements to complete the program objective. The student must also provide a written letter that addresses the reasons for the appeal.

Students requesting an extension past the Maximum Time Frame should address the following points in their letters of appeal:

(1) What prevented the student from completing the program objective within the Maximum Time Frame?

(2) How does the student intend to ensure completion of the program objective within no more than 150 percent of the published time frame to complete the program of study?

Students appealing due to unsatisfactory GPA and/or Pace of Progress, or failing to meet the terms of an existing SAP contract, should address the following points in their letters of appeal: 

(1) What caused the work at USC to fall below acceptable standards? Students should think carefully and provide a specific explanation.

(2) How have those conflicts been resolved?

(3) How will the student maintain good academic standards and progress toward the program objective if the appeal is granted?

Limitations on Approvals for SAP Appeals

The Financial Aid Office will never increase the Maximum Time Frame past 150 percent of the published degree requirements for one graduate/professional degree or eligible graduate certificate. As soon as a student is mathematically incapable of completing the program objective within 150 percent of the published requirements, the student will be ineligible for financial aid from that point forward.

Notification of SAP Appeal Decisions

SAP Appeals will be evaluated and the Financial Aid Office will notify the student of the decision via the student’s USC email address.

The Financial Aid SAP Contract

Appeals for insufficient Pace of Progression and GPA are approved through the use of a semester-by-semester SAP Contract. Appeals for extensions to the Maximum Time Frame may also result in an SAP Contract to ensure completion within 150 percent of the published program time frame. Students must adhere to the academic plan, and terms and conditions of the SAP Contract to maintain future financial aid eligibility. The Financial Aid Office will review a student’s academic progress each semester to ensure they have met the specific terms of their contract.

The SAP Contract is a written agreement between the student, the academic adviser and the Financial Aid Office in which the student commits to following a specific academic plan that leads to graduation. Reinstated eligibility through a contract may alter the type and amount of the financial aid for which a student is eligible. Terms of the SAP Contract may be stricter than the standard SAP regulations cited in this section.

Acceptance of the approved SAP Contract supersedes all other SAP regulations. Any deviation by the student from the terms of the contract will result in the forfeiture of future financial aid eligibility.

Submitting SAP Appeals after Failing SAP Contract

Students on SAP Contracts as a result of an approved appeal who fail to meet the terms of their accepted SAP Contracts are ineligible for future financial aid, but may submit a subsequent SAP Appeal. However, these appeals are granted on an exception basis. Students will be required to document specifically the exceptional circumstances that caused them to fail their SAP Contract and how those problems have been resolved.

Financial Aid Application and SAP Appeal Deadlines

Any student who is appealing their Satisfactory Academic Progress status must meet all financial aid application deadlines and other eligibility requirements.

An SAP Appeal must be submitted before the end of the semester for which the aid is sought. Financial aid cannot be reinstated retroactively for a past semester.